Aspen Mesa Estates HOA Regular Meeting:
February 16, 2022

Meeting called to order at 6:20 pm

Board Member's in attendance: Pat Henry, Mark Walker, Marly Leslie, Danny Popish, Lu Ann Craig, Barbara Brett, Stephine Williams.

Financial Report as of 9/30/2021:
Financial report - We have $251,32499 in the bank.
We have receivables due of $18,674.07.
We just opened a Money market account with Bank of Colorado depositing 100,000 and a checking account with $1,000.

In January we served 2 homeowners certified letters notifying them that we would begin the water shut off process if they did not contact us and begin making payments on their past due accounts. Both homeowners worked out a plan and the water was not shut off.

Meeting adjourned at 6:50 pm.
The Annual Meeting will follow this meeting at 7:00 pm.

Aspen Mesa Estates HOA Special Meeting:
February 16, 2022

Meeting called to order at 6:20 pm

Board Member's in attendance: Pat Henry, Mary Leslie, Mark Walker, Stephanie Williams, Barbara Brett, Danny Popish, Susan Zimmer, Lu Ann Craig.

Eric Lovegren, Wildfire Mitigation Coordinator from Eagle County presents a short talk on the approaching fire season. This area has not been this dry in 1,200 years. Lake Christine, Grizzly and the latest Boulder fire is evidence that more and more fire is coming to our area,

Eagle County hopes to expand fire mitigation of homes in our area.

There is cost share assistance - Real fire home assistance program. http://www.realfire.net.

Call or email Eric to schedule an appointment where he or a member of his team will visit your property and complete a property assessment of your home. It does not always involve cutting down your trees, but may involve gutters, venting and things around your home.

You will receive a report outlining what you can do to protect your structure. Money and technical advice are available with a partial reimbursement program after the work is completed. Currently he is working with the Blue Lake association to build some defensible space along the backside and on the hill. He is offering them a chipping program where they mitigate their properties' and put the tree branches in a central location. Eagle County then hires a company to go to that location and chip and remove all of those tree limbs.

As seen in the Boulder fire; Blue Lake and Sopris Village are not immune to wildfire.

He would like to offer the chipping program to us. Homeowners in attendance seem to like this idea and we will come up with a date and place and do this in the Spring.

Call Eric to schedule an assessment with him.

Eric Lovgren
Wildfire Mitigation Coordinator
Sustainable Communities DepartmentÊ
(970) 328-8742 or email contact@realfire.net

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Financial Report: dated 2/15/2022
We have $251,324.99 in the bank.
We have $140,989.14 in cash/checking account and $110,335.85 in a money market.
We have receivables due of $18,674.07

All payables are current. Expenses for legal expenses are up because we are currently working with a law firm to rewrite the association documents.

A homeowner asks about a capitol assessment account? Pat explains that all of our accounts are basically capital reserve accounts. The associations biggest expense is the water system and that is what we save and spend our money on.

Architectural Control Committee:
Homeowner asked if the new build on Escalante has a garage? Committee confirms this home will have a 3-car garage.

Lot sold on Caballo, they are working the due diligence, but no plans have been submitted.

HOA Document and review process:
At the 2021 annual HOA meeting the board was asked to update the associations documen

ts. Immediately after that an attorney search was conducted. We hired Jonah G. Hunt with the Denver law firm Orten Cavanagh Holmes & Hunt, LLC.

We tasked him to take out any illegal items, add anything that we are outdated on to make us compliant. In addition to this we want to organize and make the documents user friendly. It has been a process.

Pat summarizes some of the communication, see attached.

Member discussion include asking the attorney to consolidate the sections as it can be difficult to find what you are looking for. Another suggestion to have small committees comprised of groups of 2-4 with volunteer homeowners and board members to tackle "sections" of the documents.

We will be sending the new requests to Jonah and will be communicating with the homeowners when we are ready to begin the section review process. Pat stressed that the board is not in any hurry to get this done, we want it done right with input from all rather than rush it through,

Board Member Re-election:
Pat Henry and Barbara Brett seats are open. A request was asked of the homeowners if anyone wanted to run. No interest from attendees. Both Barbara and Pat are willing to stay on the board so they were appointed to another 3-year term

WaterTanks:
Mark Walker gives update on the situation of bringing the established but not in service 27,000-gallon water tank back in service. See next page for bid.

This is the original tank from 1971. It sits beneath the ground, is a concrete tank with a concrete divider line down the middle. It is 25' long, 12' wide separated by divider = 6', and is 14' deep.

Currently the tank does not meet state code. It is coated with a plasticize tar to keep if from leaking.

To recertify the tar coating has to be removed then once removed the bare concrete needs to be shot creeted, then 2 coats of a 2-part epoxy is applied.

The current man hole entrance is not large enough. This would also need to brought to code, re-engineered, repoured and then recertified with the state to bring up to code.

There are additional costs that are not included with this bid. Piping and valves and other items listed on bid sheet (see following). Full this tank will be 27,000 additional gallons of water. Prior to the new 100K gallon tank we run on now, we used to run on this tank alone.

Total cost is right at $100,000, plus.

Warranty is 1 year, but the bid contractor said it has a 50 years possible life span.

Homeowner discussion includes:

     •  Is there a water study to show how much water we use daily, weekly etc.?

     •  How much would a new 100,000-gallon water tank cost?

     •  What is the life span of our current 100K water tank?

     •  What is the current status of our wells?

     •  Is fixing an old tank that holds only 27,000 gallons worth the money?

     •  We need to understand what that amount of water is?

     •  What are the limitations with having a new above ground water tank and where would we put it?

     •  Do the tanks need to sit next to each other?

In the event of a house fire our water would be used, but our water would not be used for wildfire fighting.

We will ask EPC the above questions as they manage our water system and are the most equipped to answer. We will report the findings once we have them.

Flume:
The water leak detection monitoring system we discussed at last year's meeting is something that can report to your phone how much water you are using. This can alert you to a possible leak. Three homeowners report having purchased this and what a great tool this is. They recommend this purchase.

Back-Flow inspections: will start in June and we need to be complete by August. Please cooperate with this effort.

Website and links page: Homeowner asks if we can add links to websites on our website. We will work to add this.

Road paving committee:
Steve Rittvo presents on behalf of the committee.

2 bids were received. The preliminary bid costs would be $11-$13,000 per lot.

One quote is for narrow lanes with 4" of asphalt.

The other quote was for wider lanes and 3" of asphalt. County recommended narrow lanes to keep speeds down.

Committee also met with Eagle County and the commissioners and prior to going any further we need to get a feel for how the homeowners feel about this.

The board will discuss how to get a NON-BINDING vote out to all the homeowners. This will not happen till June. It will most likely be a paper vote included with the water billing.

375 Escalante: Cleanup still in process. He has met some deadlines and he is cooperating This will most likely go into warmer weather to finish up.

2455 Upper Cattle Creek: This home will be vegetated in the Spring.

Barking dogs:
As warmer weather approaches please be considerate of your neighbors with open windows and your barking dogs. It is not one single area of our subdivision with this problem, it seems to be all around us.

Meeting adjourned at 9:14pm.
Next meeting is Wednesday, March 30, 2022 7:00 pm at Susan ZimmerÕs home @ 55 Vega Rd.