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12.15.2011
Aspen
Mesa Homeowners Association Meeting
February
18, 2013
Meeting called to order @ 7:05 at the home of Barbara Brett
In attendance Frank Chudy, Ann Macleod, Marilyn Cooke, Jay Leavitt, Barbara
Brett, Nancy Miller, Scott Leslie, Susan Zimmer
Thank you to PJ/Back Door Catering for serving dinner.
Financial Report:
We have $123,184 in the bank. We have $8,756 in receivables. All bills are
paid.
We had a water main break in the main on Escalante. This was repaired on 12/31/12.
Past Due Invoices:
We have had so many people that are continually past due with their accounts.
They seem to be habitual offenders and regularly we are forced to send them
certified letters advising payment must be made or your water will be shut
off. It is only after these letters are sent that these homeowners pay. This
is a very time consuming and expensive project for the board and a motion
was put forward and passed: If people are in the 90 days late on any water,
trash or dues then you automatically incur a $50.00 fine.
Water Expenses:
In the past years we have made great strides in improving and protecting our
water system. We have the new meters and we have the back flow device inspection
as part of our regular maintenance. In order to cover the additional expenses
these items cost the association, Frank has made a motion to increase our
quarterly water dues $17.50 per quarter. Nancy Miller and Jay Leavitt have
approved the motion. This will cover the additional expenses to maintain the
quality water system. A few weeks ago we had no water on the upper loop. A
blown VFD (variable frequency device) on boosted pump #1 was discovered. The
cost is $5,700, and we are in the process of receiving this device and having
it installed.
Back
Flow Progress:
Currently we have 5 people with no device. 1 homeowner that has a device and
not tested. 26 people on the list for upgrade of low hazard to high hazard
device.
Dragonfly:
The BOCC heard the case and continued the case until 3/26. They have 7 items
they are going to review.
Meeting adjourned 9.35 pm.
Aspen
Mesa Homeowners Annual Meeting
February
25, 2013
Meeting called to order @ 7:03 at the Eagle County Building.
In attendance Scott Leslie, Susan Zimmer, Jay Leavitt, Ann MacLeod, Marilyn
Cooke, Barbara Brett, Nancy Miller, Frank Chudy.
Current Issues:
a.) Complete e-mail address list is needed. If you are not getting our constant
contact emails please leave your email at the door.
b.) Backflow prevention Ð On going issue with yearly inspections.
Lynn Byars may have installed a device in your home and it may not be the
correct device. There are differences in devices; low hazard vs. high hazard
device. Lynn Byars may have installed a low hazard device and he may not have
installed it in the correct location The AMHOA Board requires a high hazard
device be installed at the service where it enters the house.
Mike Josephson update with the progress of the current back flow inspections
Ð 67 homeowners current and compliant. 5 people with no device.
23 people with low hazard devices that need high devices. As for reimbursement
Ð if you had RodneyÕs plumbing install a device then you are eligible for
a credit to upgrade to a high hazard device.
This process of being inspected is a yearly occurrence. Your backflow device
will need to be reinspected every year.
Scott Leslie describes how dangerous not having back flow preventers on individuals
homes can be. Someone could pump harmful substances into our community water
system from a house service line.
We are really just trying to protect our water source. Mike Josephson has
done a great job and is acknowledged for that.
Scott Leslie shows a book that has the location for every home shut off valve.
If anyone needs to know where there main water shut off valve is then let
Scott know.
Source Water Protection Plan:
This plan is a state program and its goal is to protect the water and the
quality of the water. The board identified specific potential danger or threats
to our water system. Fire, septic systems and weed killers are items that
we identified as a threat to the quality of our water. Our plan is done. We
are one of the first in the area to be certified. We have been awarded a $5,000
grant to complete the source water plan and help where we need it to keep
our water system safe.
1. No harmful spraying around our water sources.
2. Met with emergency services to let them know where our water sources are
and what to do/who to call in case of emergency.
3. Our wells are 430 feet deep. Water flows toward Sopris and the River. If
a fire happens up on Basalt Mountain the emergency people will let us know.
Septic Systems:
With our Source Water grant $ we are buying a sludge judge. This will enable
any homeowner to borrow it to check their septic tank to see f it needs to
be pumped out. Simply clean and return after use.
Water main break on Dec 31. Scott spent the day repairing the break. We have
spent a significant amount of money on our system; Scott is very pleased with
our system and the upgrades we have made over the past few years.
Yayoi asked how often we add chlorine to the water? Scott answers - We have
3 wells and once a pump turns on a chlorinator turns on and adds the amount
needed to get just a trace of chlorine in the system.
Fluoride:
We have natural fluorine in our water 2/10ths parts per million. We do not
add fluoride to our water.
We do have a shared agreement with Red table acres in case of emergency. Our
water lines are connected with Red Table Acres with normally closed valves.
Red Table Acres needs to do further improvements to their system in order
to share water. In case there is any need for shared water they need a pressure
reducing valve to keep the lower houses from experiencing high pressure.
Jay is recognizing how lucky we are to have Scott Leslie in our subdivision
and Jay is asking for anyone that wants to learn more about our water system
to contact Scott. Scott acknowledges that Mike Josephson lives in our subdivision,
is doing all the back flow inspections and is learning a lot about the system.
Water Dues Increase:
Because of increased water costs we are raising the water cost to $57.50 every
3 months. These costs are caused by our reading of the meters and the yearly
inspection of the backflow preventers.
So we will retain Mike Josephson to inspect every homeowners device every
year $60.00 per device is an expense that is now covered by the HOA.
Paying of Bills:
We have constant offenders that only pay their bills when they receive a water
shut off notice. We are amending the by-laws to read after 90 days if you
do not pay your bill you will be charged an additional $50.00.
We are charging finance charges so if you are late and you see those charges
pay them, they will only continue to accumulate.
Discussion of reducing the amount of water used each quarter. And then increasing
the amount charged for using additional water.
Yayoi is going to do a yearly analysis on the usage of all 100 homeowners
and come up with an average usage.
Question asked about generators in case of a wild fire. We do not have a generator
so if there was a fire and we did lose power that could potentially be a problem
for the upper loop on Escalante. If the power outage was for several days,
and the well pumps could not run to refill the tank, then we would all run
out of water eventually. We have $126,000 in the bank. We have receivables
of $3843.53. We have one outstanding bill coming up for water repairs $10,000.
Financial:
We have $126,000 in the bank. We have receivables of $3843.53. We have one
outstanding bill coming up for water repairs $10,000.
Financials are available for anyone to look at any time. You can contact Ann
MacLeod @ amacleod333@gmail.com or 963-0829 to see these anytime.
Dragonfly:
The current board has taken a position to not support the Dragon fly application.
We hired attorney Tim Whitsitt. We were billed and paid $7,000. That was for
the first round of applications.
He will be present at the next meeting with the county commissioners March
26. Ken Ransford, homeowner and member of Roaring Fork Planning commission
has been asked to give an updateÐ The Dragon Fly application is for food to
table, grow the food and serve to an 8 room bed and breakfast with 36 events
a year with 100-120 people per event.
The Roaring Fork planning commission turned this down last fall; they thought
it was not appropriate for the area. But the KimÕs have resubmitted the application
to the ECBOCC
The KimÕs are moving forward with this application again. The Board of County
CommissionersÕ met mid Feb and they tabled their decision until March 26 at
4. They have 7 issues they wanted further information on. We have incurred
an additional $5,000 so far with the attorney.
New
Business:
Talk of the next block party is. We usually have the block party every other
year and it is usually in the fall. We will do the dumpster again. No electronics
are allowed in the dumpster
Elections
of Board Members:
Jay Leavitt and Frank Chudy have retired. Barbara Brett would like to remain
on the board. Ron Wolf and Pat Henry have expressed an interest in joining
the board. Harvey Branscomb moved to nominate the 2 for the board and the
motion was unanimously approved. Winner of the raffle is Greg Smith.
The next board meeting is at Nancy MillerÕs home 7 pm on April 8, 2013
The meeting is adjourned at 8:45.