Aspen Mesa Estates HOA Regular Meeting:
May 16, 2022

Meeting called to order at 7:15 pm

Board Member's in attendance: Pat Henry, Danny Popish, Mary Leslie, Susan Zimmer, Stephanie Williams, Barbara Brett, Joe Nuzzarello and Mark Walker

Due to an unforeseen circumstance Pat Henry is unable to attend the meeting. The discussion of Pat's resignation will be moved to the next meeting.

Financial Report:
We have $260, 505.87 in the bank.
We have $8,067.90 in receivables due.

Architectural Committee:
The home on Paseo is completed. The home on Escalante is coming along nicely. The lot at 324 Sierra Vista has sold. No plans have been submitted.

HOA Document Review Process:
Barbara Brett and Joe Nuzzarello have been meeting weekly since the annual homeowner's meeting to review the documents. They have completed their review. The revisions will be sent to our attorney. We will ask that they review the changes to making sure we have added all required updates, make sure everything is legal, incorporate the changes, review the take aways and create new documents. We will then send new copies to all the homeowners and go through a feedback period.

Resignation:
Pat Henry presents his letter of resignation tonight. This leaves an open spot on the board. In anticipation of this open spot the board approached Joe Nuzzarello to see if he would be interested in joining the board.

Barbara Brett nominates Joe Nuzzarello to join the board. Danny Popish seconded and all members vote in favor of Joe Nuzzarello joining the HOA board.

Susan Zimmer nominated Barbara Brett to replace Pat Henry as President. Joe seconded and all members vote in favor of Barbara Brett becoming President of the AMHOA.

Barbara Brett nominates Danny Popish to be Vice President. Mary Leslie seconds and all board members vote in favor of Danny Popish becoming Vice President of the AMHOA. .

We will have the website updated with all of these changes.

Water questions from the Annual Meeting:  Please see attached Q & A sheet from EPC our water management operators.

With the estimate cost of purchasing a new 100,000 gallon tank coming in at a half a million dollars the board will be discussing increasing our dues to save for this expense. Our current water tank is fine for now, but we are discussing all options for increasing our water storage.

At the annual meeting we were asked about the state of our aquifer. This is something we need to hire a geologist to do. This is not something EPC does. Joe is reaching out to a colleague that presented some water information for the White Cloud property.

Paving the roads:
We have no information from the committee to present at this time. The board has asked the committee to present new current all-inclusive bids to present to the homeowners.

Back Flow time:   Call Jim with Atlas Backflow at 970-274-1402 to schedule your appointment.

Flume Water:
If you are interested in seeing the amount of water you use, homeowners that have this device recommend it. This device reports directly to your phone.

Fire Mitigation:
Call Eagle County to get your homes mitigated with Eric Lovgren. They have money to help you cut down your dead trees.

Call Eric to schedule an assessment with him.

Eric Lovgren
Wildfire Mitigation Coordinator Sustainable Communities DepartmentÊ
(970) 328-8742 or email contact@realfire.net

Pump House:
This structure is in need of some repairs. We are going to call some repair people to look at the structure and see what can be done.

Trash:
It is bear season. We see this on Monday mornings when trash cans are dumped over. Please do not put your trash out until the morning. We do not want bear problems. If they have nothing that draws them to our neighborhood, they wonÕt come here.

Speeding:
We are considering dips in the roads because the speeding is getting ridiculous. Our roads have people walking with dogs, kids playing, kids walking to and from the school bus, bikers and animals. SLOW DOWN. It may take you an extra minute or two to actually go the 25 mph, so take the time and slow down for SAFETY.

USPS Mail delivery:
As we all know the USPS is struggling to hire enough carriers to deliver the mail. As neighbors if you get a piece of your neighbor's mail, please just take it to their mailbox and place it inside. As long as it has a stamp on it you can place the letter inside the mailbox.

The entire HOA board wants to thank Pat Henry for his valuable service to our community. He dedicated many hours to preserving our neighborhood and uniting us as neighbors. Pat will be missed. We wish you and Velma all the best.

Next meeting is at 6:00 pm on June 20, 2022 at Mark Walkers home.

Meeting adjourned at 7:20.

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Homeowners questions from the annual meeting:

1. Is there a water study to show how much water we use daily, weekly, etc?

--EPC has well production information. It can be compared to the meter readings. EPC would need the customer meter readings to do the comparison.
--Well production vs meter readings can determine water loss.
--Well production can also determine how much is used by customers from meter readings. (Water loss would show up)

2. How much would a new 100,000 gallon water tank cost?
--Approximately a half a million dollars. The bigger the tank, the cheaper the cost per gallon.

3. What is the lifespan of our current 100K water tank?
--30-40 years with proper maintenance. May eventually need recoating of the interior with state approved coatings. Exterior would only need epoxy. The divers always make a report on the tank when they are finished.

4. What is the current status of our wells?
--Alan said "good". They are pumping fine. There are occasional control issues. They are notified by the alarm system. On weekends they have an on call person for problems. The phone number is on the EPC answering machine.

5. Is fixing an old tank that holds only 27,000 gallons worth the money?
--Alan is not certain if it would be worth it. He'd consider another steele tank for 100,000 gallons? Do we have the land to do it? The elevation should be the same but there are work arounds. The overflow needs to be at the same elevation. The column and hatchway need to match the overflow.

6. We need to understand what that amount of water is?
----The blueprints of the water system from September, 1986 show there are two identical underground tanks. 25,000 gallons is listed on each.

7. What are the limitations with having a new above ground water tank, and where would we put it?
--Is there land available next to the existing tank?

8. Do the tanks need to sit next to each other?
--No, but the overflows need to be at the same elevation.

9. There are well level sensor that measure the static water level. About $2300.